Desired employment / Occupational field

Process control – Activity monitoring - Business support

Work experience

Dates

02/2008 to present

Occupation or position held

Purchasing of Professional Services

Main activities and responsibilities

·       Monitor the process of Professional Services Purchase;

·       Daily screening of Purchase Requests release status;

·       Forward RFQ to Suppliers;

·       Reception of offers;

·       Raising of Purchase Orders through SAP R/3;

·       Manage the flow of information between the company and its Suppliers;

·       Independence in performing own job.

Name and address of employer

Thales Alenia Space Italia S.p.A., Via Saccomuro, 24 – 00131 Rome

Type of business or sector

Aerospace Industry

Dates

03/2005 – 02/2008

Occupation or position held

Procurement & Contracts Department Support / PA to HR Manager

Main activities and responsibilities

·       Support the Tender Manager in the process of the Invitation to Tenders (ITT): upload of administrative and technical reference documentation on ESA web based system (EMITS) and track the status of closure dates;

·       Mission to ESA establishment in Amsterdam for training course on EMITS, the ESA’s Electronic Mailing Invitation to Tender System;

·       Management of specific company web based tools (OCEANS, EMITS, Brainloop, CADM, Fax Registration System, Meeting Room Booking System, Travel/Hours Reporting System) related to Procurement & Contracts activities;

·       Duty travel to ESNIS HQs in Munich for training on OCEANS, the Contract Management Tool;

·       Process procurement documents (invoices & Contract Change Notice) and upload on dedicated tools;

·       Serve as a communication link in Rome for the Procurement team based in Munich;

·       Aptitude to organize work independently and set priorities so that deadlines are met.

·       Assist in all matters relating to Human Resources Administration and Training & Development Activities, such as internal communications, training initiatives, events and workshops planning, organization and management;

·       Prepare and submit to the Payroll Agency monthly reports about personnel attendance, extra hours, holidays, sickness, reimbursements and benefits;

·       Provide support to Language Training Administration, organize and follow-up Language Training Courses for employees and maintain training data;

·       Maintain a book of updated operational/administrative HR Procedures;

·       Prepare the company calendar including all European Public Holidays;

·       Assist in the maintenance of personal records of all employees;

·       Provide inputs and information to the HR Department in Munich and be the local contact point in Rome for Munich HR Department;

·       Manage travel expenses of the employees according to the Travel Policy in place and update the concerning database on a monthly basis to process salary reimbursement;

·       The position required fluency in English to interface with international personnel.

Name and address of employer

ESNIS - European Satellite Navigation Industries S.p.A., Via G. V. Bona, 85 – 00156 Rome

Type of business or sector

Aerospace Industry

Dates

01/2004 – 06/2004

Occupation or position held

Executive Assistant

Main activities and responsibilities

·       Main duties included managing the agenda and daily planning;

·       Supervision of phone calls;

·       Preparation and organisation of travel information and tickets;

·       Organize of internal and external meetings and receptions;

·       Present case-related documentation for discussions as required;

·       Team with other Executive Assistants and provide back-up assistance as needed.

Name and address of employer

Accenture S.p.A., Via del Tintoretto, 200 – 00142 Rome

Type of business or sector

Consultancy

Dates

02/2003 – 11/2003

Occupation or position held

Secretary to Managers

Main activities and responsibilities

·       Day-to-day organization of documentation to process;

·       Perform documentation typing and word processing in accordance with a given format;

·       Transmit completed work to relevant Department;

·       Organize and maintain filing system.

Name and address of employer

Deloitte S.p.A., Via della Camilluccia, 589/a – 00135 Rome

Type of business or sector

Financial Analysis/Corporate Tax Accounting

Dates

06/2002