How to Track Application Sources in SmartRecruiters
- Define and Standardize Your Source List
- Use Tracking Codes for Every Link
- Enable Auto-Tagging from Integrated Boards
- ...and more
Why Tracking Source Matters in SmartRecruiters
SmartRecruiters integrates with a wide ecosystem of job boards and sourcing tools, so accurate source tracking is essential to understand which channels deliver the best candidates.
Space-Careers can add UTM source parameters to our own apply links, so you always know which channels drive your top candidates when they apply through our platform.
1. Define and Standardize Your Source List
Build a clear taxonomy such as "Space-Careers", "Referral – Internal", "JobBoardX Paid", "Company Website".
Navigate to Admin Settings → Configuration → Sources & Tags to create or clean up sources.
2. Use Tracking Codes for Every Link
Generate or append tracking parameters (UTM or SmartRecruiters-specific) when you share job URLs. Share the same unique link per channel to avoid duplicate or split attribution.
For additional setup tips, check Space-Careers for recruiter-ready checklists.
3. Enable Auto-Tagging from Integrated Boards
Many job boards connected via Marketplace → Job Boards can pass source automatically. Verify each integration and ensure posting flows use the integrated board connection rather than manual copy-paste.
4. Train the Team on Manual Adds
When adding candidates manually, require users to choose the correct source. Document naming conventions so entries like "Referral – Internal" are used consistently.
5. Monitor via Sourcing Analytics
Open Recruiting Analytics → Sourcing Analytics to review volume, conversions, and hires by source. Compare performance across time periods and roles to identify high-ROI channels.
6. Review and Refine Regularly
Quarterly audits help remove duplicate sources, retire inactive ones, and add new channels aligned with current hiring goals.
| Step | Action |
|---|---|
| 1 | Create a standardized source list in Admin Settings → Sources & Tags |
| 2 | Use unique tracking links for every channel you post on |
| 3 | Leverage integrated job boards for auto-tagging |
| 4 | Train the team to select the correct source on manual adds |
| 5 | Analyze performance in Sourcing Analytics |
| 6 | Audit and update the source list quarterly |
Final Tips
- Use SmartDistribute or official board integrations to preserve tracking automatically.
- With Space-Careers, you won’t need to manually tag every link - UTM tracking is automated.
- Act on data: pause low-performing channels and double down on top converters. Stay aligned with best practices from Space-Careers.
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