Chief of Staff & Business Alignment

Chief of Staff & Business Alignment

Sybilla Technologies

Bydgoszcz, Poland

About Sybilla Technologies

Join Us in Letting the World See into Space.

At Sybilla Technologies, we are on a mission to let the world see what happens in space – clearly, reliably, and on time. In a domain where objects travel at 24,000 km/h and a single unseen fragment can destroy a satellite or endanger a crew, visibility is everything. We transform that responsibility into action, building systems, software, and services that safeguard the future of global space operations. 

Born from a passion for astronomy, engineering, and exploration, Sybilla has grown from a small, cashconscious, bootstrapped startup into high growth and recognized European leader in Space Traffic Management, Space Surveillance & Tracking, and Space Operations. Ours is a story shaped not by shortcuts, but by relentless curiosity, scientific discipline, and a culture of execution where data, honesty, ownership, and quality define every decision. 

We work in a dynamic, rapidly evolving environment – remotefirst, asynchronous, and globally distributed – where clarity, accountability, and preparedness matter as much as innovation. Here, performance is measured in results, not hours; by how well we uphold commitments, not how loudly we talk about them. We value people who act decisively, learn fast, adapt even faster, and who find energy – not fear – in tackling the unknown. 

Joining Sybilla means becoming part of a team of astrophysicists, engineers, analysts, strategists, and operators who share a deep fascination with space and a drive to build something that truly matters. We design the tools that help agencies, defence organizations, and commercial players navigate an increasingly crowded orbit – contributing to the safety, fairness, and growth of the global space economy. 

If you are inspired by missions where failure is not an option, where preparation, precision, and integrity shape every step, and where your work contributes to something larger than yourself – this is your place. 

If you thrive in environments where ideas travel fast, ownership is real, and excellence is expected, you will feel at home here. 

And if you want to build, lead, and scale solutions that push humanity forward in space – we invite you to join us. 

At Sybilla, we don’t just observe space. 

We make it navigable. Predictable. Safe. 

We let people see – and you can help shape what they see next. 

We are looking for a Chief Of Staff & Business Alignment to act as a strategic extension of the CEO, not a line executive.

Your responsibilities

• Ensure alignment, communication, prioritization, and execution of strategic initiatives;
• Track progress on strategic initiatives and ensure deadlines are met;
• Risk index and opportunities management. Identify risks, gaps, and opportunities across the organization;
• Leadership Team (LST) meetings organizer, facilitator. Prepare agendas, objectives, and materials for leadership meetings;
• Run or support executive meetings, document decisions, and ensure followthrough;
• Break down silos and resolve interdepartmental blockers;
• Represent the CEO in meetings when needed;
• Identify opportunities to improve processes, workflows, and decision-making;
• Support relationships with key partners, investors and clients;
• Assist in preparation for board meetings, pitches, or public events;
• Coordinate stakeholder messaging;
• Define and manage key cross-functional projects across the organization, especially those key projects or process improvements that streamline and improve cross-functional business execution;
• Drive organizational scalability and key process improvements;
• Deploy internal systems and business metric dashboards to drive execution and scalability;
• Ensure smooth communication and coordination, upstream and downstream, between multiple departments involved or impacted by these projects;
• Build a culture of accountability by leadership and example;
• Set up and monitor appropriate performance targets supporting the broader leadership team and ensuring alignment with overall strategic priorities;
• Create, maintain, and communicate the Objectives and Key Results (OKR) System throughout the organization. (Accountable for creation, design and development is DAINT accountability);
• Help to develop business cases, including cash flow models, for strategic business plans that lead to decision-making around clear business justifications;
• Support the CEO in the constant evolution of the strategic direction of the organization;
• Drive organizational scalability and key process improvements.

Requirements

• MBA or master’s degree in management, organizational leadership, operations, strategy or related field;
• 6+ years of strong business-related (Lean, Agile or change management) experience;
• 3+ years’ experience in a senior leadership role, preferably leading in quality, audit, business process, or similar role in a small to mid-size growing organization (50-150 people);
• Strong command of English (both written and spoken), required for daily communication across a remote, international environment;
• Extensive experience with OKRs and strategic planning;
• Proven success establishing strong relationships and working across all functions within an organization;
• Strong decision-making and problem-solving skills;
• Proven experience in enabling a fast-growing organization with the information and insights needed to execute effectively and efficiently;
• Demonstrable competency in strategic planning, negotiation, and business development;
• Excellence in enabling data analysis and performance/operations metrics monitoring for all stakeholders;
• Skilled in organizational development, personnel management, budget and resource development, and strategic planning;
• Strong communication skills, with a proven ability to channel different points of view, establish and maintain excellent relationships and credibility, and create a team atmosphere with internal staff while achieving key objectives;
• Skilled in developing, implementing, and communicating policies and procedures for diverse functional areas, analyzing data, making sound recommendations, and adopting effective courses of action. 

Terms of employment

• Remote employment model (Bydgoszcz, Poland) – occasional visits (once per quarter);
• Salary on Employment Contract depending on your experience and qualifications (expected senior level): 16 000 – 28 000 PLN gross per month, B2B contract 130 – 250 PLN net per hour (salaries in other countries will be adjusted by local market and cost of the living multipliers;
• The position is eligible to participate in the company’s ESOP (Employee Stock Ownership Plan) depending on experience, qualification, selection of the salary, bonus options;
• The candidate will be offered compensation relative to his/her experience and skills;
• Full-time job;
• Flexible work time;
• Medical package and sport package;
• “Telescopic Thursdays” – the opportunity to use our facilities for personal, hobbyist observations;
• Company’s library.