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  • Senior Administrative Assistant, Tax

     


     

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    Job Description
    TitleSenior Administrative Assistant, Tax
    Job codeSES0826
    Job posted on01/06/2016
    LocationBetzdorf
    CountryLuxembourg
    EducationBachelor
    Contract typePermanent
    Start dateimmediately
    Job Description

    Senior Administrative Assistant, Tax

    Ref SES0826
    Region Europe
    Location Luxembourg - Betzdorf
    Company SES
    Category Tax
    Position Staff
    Published 2016-05-31

     


     

    Context

    As a member of the SES tax department you will perform general organisational and administrative duties and administrative support to the Senior Vice President and the Betzdorf-based tax team.

     

    Responsibilities

    • Provide administrative support and perform general office organisational duties to tax department, including:  

       • Travel arrangements for all department members  

       • Manage diary of department head and organise all meetings  

       • Phone coverage for Luxembourg-based team members  

       • Take meeting minutes where required and maintain departmental action lists

    • Maintain tax filing system

    • Provide content and administrative support to Tax Department regarding preparation (proof-reading, conventions, integrating input etc) of all documents prepared by team members for submission to CFO / Executive Committee / Audit and Risk Committee / Board etc.

    • Keep tax department’s budget, control invoices and requisitions

    • Manage administrative / organisational requirements of projects including owning the database, ensuring action owners fulfil their tasks / monitoring project progress, participating in and chairing meetings, circulating updates after meetings, providing updates on progress

    • Provide cover for corporate financial administrative supports during holiday or sick leave abssence

    • Organise off-sites

    • Provide administrative support relating to tax compliance, including:

       • Collect and prepare W-8BEN forms for internal and external customers

       • Manage administration of Tax Risk Memo, verify content for conformity and quality

       • Tax declarations for board attendance fees, annual dividend payment and other straight forward tax declarations.

       • Request documents from Luxembourg Tax Authorities on behalf of Business / Commercial / for tenders etc.

       • Maintain contemporaneous tax certificates / documents on RFP Portal

       • Manage tax administrative requirements of the annual dividend payment procedure, represent Tax Dept externally at review meetings with stakeholders and act as point of contact for external queries

    • Provide administrative support relating to transfer pricing:

       • Maintain transfer pricing documentation index and intercompany agreement matrix

       • Perform regular updates of the transfer pricing master and other TP documentation

       • Periodically update the intercompany financing policy (loan pricing manual)

       • Perform regular updates of the SES group companies’ credit ratings

       • Support transfer pricing projects on an ad-hoc basis

    • Provide administrative support relating to tax planning:

       • Assist in wording / drafting documents provided to Internal Audit or external auditors

       • Maintain SES Organisation Chart; provide updates within Finance Department

     

    Experience / Qualifications

    • Higher education; ideally university degree in Business / Finance

    • Prior work experience (at least four years) for an international company, ideally in Finance / Tax environment

    • Fluent in English; strong German and French language skills. Any other languages are a plus

    • MS Office (Word, Excel, Powerpoint, Visio)

    • Familiarity with (or willingness to acquire) basic tax concepts and terminology

    • Excellent interpersonal relations and communications skills

    • Project management skills

    • Capability to work in an accurate and organised manner; flexible

    • Able to work independently and confidently across departments and various management levels, participate / chair meetings

    • Stable personality with initiative; able to manage multiple competing demands

    • Comfortable supporting executive level (e.g. CFO Administration backup); absolute discretion

     

    Our Offer

    Competitive salary package, coupled with a diverse array of challenges and development benefits.

    SES is an Equal Opportunity and Affirmative Action Employer.

    This position reports to

    Senior Vice President, Tax Management

    Apply for this Job online

    Web Pagehttp://www.ses.com/8233697/job-overview/apply/70358
    Contact information
    CompanySES
    AddressChâteau de Betzdorf
    Betzdorf
    Luxembourg
    L-6815
    Emailplease visit our website to apply online
    Web Pagehttp://www.ses.com


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