Latest Space News
Sat, 24 Mar 2018 00:50:37 +0000
Scepter Inc., a Silicon Valley startup, plans to establish a satellite constellation in low Earth orbit capable of offering hourly updates on air pollution in vertical air columns globally.
Fri, 23 Mar 2018 20:48:01 +0000
With a key test completed and a launch license in hand, Exos Aerospace is preparing for the first flight of its reusable suborbital rocket in April.
Fri, 23 Mar 2018 10:23:23 +0000
Seeking to double the number of launches it can conduct annually, Japan will add a second launch pad to the Tanegashima spaceport to support its next-generation H3 rocket.
Thu, 22 Mar 2018 21:34:25 +0000
The House Science Committee favorably reported bills March 22 that would recognize a NASA center as a center of excellence in rocket propulsion and would resolve a commercial space regulatory issue.
Thu, 22 Mar 2018 18:39:52 +0000
The 2018 defense appropriation may be the one and only chance for Congress to add $600 million for two new satellites given how large of an increase the Pentagon is getting — $61 billion more than last year’s funding.
Thu, 22 Mar 2018 17:28:33 +0000
Spanish startup Zero 2 Infinity will use a 3D-printed combustions chamber for the engines it is developing to power its Bloostar balloon-assisted orbital rocket.
Thu, 22 Mar 2018 17:09:09 +0000
A final fiscal year 2018 omnibus spending bill released March 21 fully funds two key weather satellite programs at NOAA while increasing funding for future weather satellites and space weather efforts.
Thu, 22 Mar 2018 07:00:22 +0000
A final fiscal year 2018 spending bill released by House and Senate appropriators March 21 would give NASA more than $20.7 billion, far above the administration’s original request.
Wed, 21 Mar 2018 22:31:04 +0000
The Air Force's share of the Defense Department's $12.5 billion national security space budget is $11.4 billion.
Wed, 21 Mar 2018 22:03:48 +0000
A Belgian court reversed approval for Inmarsat’s European Aviation Network in the country after fleet operator Viasat challenged the legality of its authorization.
Wed, 21 Mar 2018 19:55:11 +0000
The European Space Agency is revising its e.Deorbit program to look for synergies between the mission and satellite servicing vehicles.
Wed, 21 Mar 2018 19:32:51 +0000
Congress expects to receive from Hyten in June a “warfighting concept of operations” for space. One of the topics will be how to prepare the military for space operations.
Wed, 21 Mar 2018 16:06:41 +0000
Relativity, the startup company developing small launch vehicles using additive manufacturing technologies, announced March 21 an agreement with NASA’s Stennis Space Center to take over one of its test stands.
Wed, 21 Mar 2018 13:20:38 +0000
President Trump's riff on creating a military space force captured the public’s imagination, spawning memes and jokes about starship ninjas gearing up to fight the nation’s wars in space.
Wed, 21 Mar 2018 11:05:37 +0000
The Japanese government, working with private ventures, announced plans March 20 to establish a nearly billion-dollar fund to support the development of space startups in the country.
Wed, 21 Mar 2018 01:24:13 +0000
An Alaskan spaceport will host the first launch of a rocket developed by a stealthy startup company as soon as next week, spaceport officials confirmed March 20.
Tue, 20 Mar 2018 20:40:50 +0000
A decision on a new launch date for NASA’s James Webb Space Telescope, and announcement of any potential breach of its $8 billion cost cap, could come next week, an agency official said March 20.
Tue, 20 Mar 2018 18:20:11 +0000
A letter signed by more than 60 House members calls on the Senate to advance the stalled nomination of fellow congressman Jim Bridenstine to be NASA administrator.
Tue, 20 Mar 2018 17:29:38 +0000
Citing recent reforms that provide more time to orbit a new satellite constellation, satellite broadband-startup OneWeb asked U.S. telecom regulators to nearly triple the size of its authorized low-Earth-orbit constellation.
Tue, 20 Mar 2018 10:53:36 +0000
Citing progress in producing plutonium-238, NASA will allow scientists proposing missions for an upcoming planetary science competition to use nuclear power sources.
More space news...
18499 cvs - 1028 jobs


  • HOME

  • HOME
  • Secretary / Administrative Assistant



    BACK to the Job Search

    Job Description
    TitleSecretary / Administrative Assistant
    Job codeRT-C/TIA-063
    Job posted on07/06/2017
    Contract typeAny
    Start datewithin 2 months
    Job Description

    Specific Tasks:

    • Coordinating actions with other secretaries of the department.

    • Planning/coordinating the commitments and meetings, organizing calendar and keeping the Department Offices  informed on all issues of concern; supervising the preparation of files for such meetings and any special subjects.

    • On personal initiative or on instructions, collecting information and documents necessary for the Department Staff to take actions on given issues. Maintain and manage confidential information.

    • Analyzing incoming mail- paper and e-mail - and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses.

    • Coordinating actions with the TIA/T office and other Department
    offices; organizing and coordinating high level meetings (e.g. Steering Boards) with Industry.

    • Ensuring the diffusion of information between the Head of Office and the Programmes/Project Teams.

    • Answering incoming calls and performing a pre-screening of these calls for direct connection with the Head of Office  or for reply at a later time. Keeping organized records of these calls and checking closure and follow up.

    • Preparation of   staff  missions and travel arrangements

    • Supporting the Department Head and TIA-T staff in the preparation and follow up of administrative, organisational and contractual matters.

    • Composing routine correspondence and keeping a filing system for incoming/outgoing mail. Generating documents and textual and graphics presentations

    • Check for correct authorization, substantiating documentation and adherence to Agency rules and practice (ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures).

    • For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools, documentations systems, and databases and interface with the relevant actors across the Agency.

    • Provide Support to ensure ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes.

    • Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems.

    • Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies.

    • Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System


    Qualification from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration.

    - Business administration

     - Excellent communication skills.

    - Ability to interface at appropriate level with relevant actors within and outside the Department.

    - Ability to readily assimilate and co-ordinate input data and providing timely output to the hierarchy.

    - Reliability, rigor and initiative in the execution of the assigned work. - Proven sense of confidentiality.

    - Esperience of Documentation management

    - Languages skills: Fluent English (competence in other languages such as French, Italian, German, Spanish is appreciated).

    - Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail.


    Contact information
    CompanyVITROCISET Belgium Sprl
    Contact nameLjiljana Petkov
    AddressRue Devant les Hêtres,2
    not applicable
    Phone+32 61 23 00 04
    Fax+32 61 23 02 69;
    Web Page

    View all jobs from VITROCISET Belgium Sprl >>

    Terms & ConditionsCopyright ©2018 Spacelinks
    Web Analytics