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  • Assistant Programme/Project Controller

     


     

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    Job Description
    TitleAssistant Programme/Project Controller
    Job codeN017/ESTECSF/1130
    Job posted on19/06/2017 (modified on 23/06/2017)
    LocationNoordwijk
    CountryNetherlands
    EducationBachelor
    Contract typePermanent
    Start date>3months
    Job Description

    Serco is a specialist at delivering vital services on behalf of European, National and Local Governments.

    Serco Europe employ’s a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK.

    Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. 

     

    Package description

    Full details on application.

    Relocation assistance provided (if applicable).

     

    Main responsibilities

    He/she is required to assist the project controllers in a variety of tasks, including:

    Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:

    Assisting in preparing, developing and maintaining programme level plans;

    Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable;

    Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required;

    Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.

    In the field of resources (i.e. financial and manpower) for programme/project(s):

    Assisting in the preparation of long-term, medium term and in-year resource plans;

    Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports;

    Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts;

    Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.

    In the field of procurements and execution of contracts:

    Support to the preparation and follow-up of the Agency’s tender actions;

    Support to the proposal evaluations as expert for the price and schedule verification and analysis;

    Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s);

    Contributing to the elaboration, consolidation of related procurement work plans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles;

    Ensuring that above plans are properly inserted in the appropriate management tools;

    Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools;

    Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information;

    Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing;

    Supporting industrial invoicing process and payment verification and control;

    Supporting programme inventory and export control activities, maintain relevant inventory databases

    In the field of programme industrial return

    Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities;

    Verification of coherence with ESA corporate Industrial Return data;

    Maintenance of list of specific compensation or improvement measures and follow-up the implementation;

    Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures.

    Support to programme/project level risk management;

    Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant;

    Operation of the associated management information tools and system databases;

    Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents;

    Support the execution of the directorate’s Risk Management process;

    Prepare and administrate and monitor procurement actions, contracts as well as CCNs. Manage these processes in the ESA SAP system (esa-p) as well as in excel or other tools as required. This includes:

    Preparation of shopping carts, updating purchase orders and ensure that the status of each contract is maintained;

    Actively and timely manage all GRNs in the project;

    Creating and maintaining the milestone payment plans to ensure that the planning is up to date in esa-p (future estimated dates) and in related files if required;

    Prepare and maintain procurement actions: purchase orders, CCNs, contracts etc.…

    Report on financial status of procurements and internal cost of projects as required;

    Support the Project Controller(s) in maintaining financial or procurement databases such as geographical return and cash and cost plans, actuals and deviations;

    Support in the administrative process of implementing the selection of sub-contractors;

    Maintain the list of actions, financial commitments/expenditures, manpower commitments/expenditures contract list;

    Prepare and assist in producing financial and programmatic status reporting as required;

    Monitoring of assigned contracts with respect to cost, payments, contract changes deviations and trends. Preparation of management reports on these areas;

    Support the Project Controller(s) in the introduction of new management or financial  procedures /tools;

    Assist in the preparation of project audits if and when required;

    Knowledge of scheduling techniques & tools would also be an asset/appreciated although not mandatory for the position.

    The candidate is expected to be or become familiar with the Agency’s rules and regulation for tender actions, placing of contracts and the related monitoring, control and reporting on industrial contract and ESA internal expenditures. He / she is also expected to become proficient in the use of the Agency’s internal informatics tools needed for the conduct of his/her tasks.

    The candidate will be required to interface with colleagues in IPL-IS as well as with the Finance and Procurement Departments. The Assistant Project Control contractor will assist (and report) to Project Controller in charge of all New Member States Industry Incentive Schemes and Plan for European Cooperating States and report to the Head of the Section in IPL with the responsibility for New and Cooperating States. He / she will however be delegated to work and provide direct support to specific project controller.

     

    Ideal candidate

    University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant), with typically 4 years of relevant experience;

    Several years of experience of project or financial control;

    Knowledge of ESA administrative and financial processes is a definite advantage;

    Highly proficient in modern planning and project control tools, office automation software and databases, such as MS office (including Excel);

    Experience with SAP would be an asset;

    Excellent planning and organisation skills and attention to details;

    Good communication skills;

    Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule;

    Initiative and motivation to perform to high standards in a demanding environment;

    Ability to establish and maintain effective working relationships with the outside world;

    Fluent in the English language (spoken and written). Knowledge of other languages is an asset.

    Please note that the closing date for applications is on 10/07/2017.

    -------------

    Important

    Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

    Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

    Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

    For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered.

    Data Protection:

    When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

    You may submit a written request revoking your consent to this agreement at any time.

     

    About the company

    Serco Services GmbH, part of the Serco group, A FTSE250, Multi-national Service Provider with over 60,000 employees worldwide.

    Serco’s space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies - We work alongside EUMETSAT and the European Space Agency, where we are the largest on-site service provider with ca. 300 staff.

    What connects the ever growing Serco workforce is a passion for delivering great service – To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here.

    Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.

    If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you

    Web Pagehttps://careershub.serco.eu/members/?j=1130&ATSI=serco&jobboard=SpaceCareers&c=vacancyposter
    Contact information
    CompanySerco Group Plc
    Contact nameAlina Cantoriu
    AddressSerco Services GmbH
    Lise-Meitner-Str. 10
    Darmstadt
    64293
    EmailVP3EAB5DF4.1160@vacancyposter.com


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